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Auto-Deactivate Users Not Logged In for X Days with group membership removal #2124

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dea3847
Update Auto_Deactivate_Users_Not_Logged_In_for_X_Days.js
koratalas Oct 13, 2025
16d1587
Update README.md
koratalas Oct 13, 2025
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20 changes: 20 additions & 0 deletions ...activate Users Not Logged In for X Days/Auto_Deactivate_Users_Not_Logged_In_for_X_Days.js
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Original file line number Diff line number Diff line change
Expand Up @@ -23,12 +23,32 @@ function deactivateDormantUsers(daysInactive) {
var count = 0;
while (gr.next()) {
gr.active = false;
removeUserFromGroups(gr.sys_id.toString()); //calling the function to remove the user from enrolled groups
gr.update();
count++;
}

gs.info('✅ Deactivated ' + count + ' users inactive for over ' + daysInactive + ' days (before ' + cutoff.getDisplayValue() + ').');
}
// below function is used to remove the user from the groups which the user is already a part of
function removeUserFromGroups(userSysId) {
var gm = new GlideRecord('sys_user_grmember');
gm.addQuery('user', userSysId);
gm.query();

var removedCount = 0;
while (gm.next()) {
var groupName = gm.group.name.toString();
gm.deleteRecord();
removedCount++;
gs.info('Removed from group: ' + groupName);
}

if (removedCount === 0)
gs.info('No group memberships found for user: ' + userSysId);
else
gs.info('Removed ' + removedCount + ' group memberships for user: ' + userSysId);
}

// Example run
// deactivateDormantUsers(90);
3 changes: 3 additions & 0 deletions ...nts/Background Scripts/Auto-Deactivate Users Not Logged In for X Days/README.md
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Expand Up @@ -7,3 +7,6 @@
2. Paste the script and execute:
```javascript
deactivateDormantUsers(90);

**Script Explanation**
This script helps the admin team to identify the users who are inactive since the last "x" amount of days and make their profiles inactive. Along with the deactivation of user accounts, the group memberships of the user profiles also will be removed to prevent any mishappen.
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