From 8afecf31d12b6084ed63b77517eacdaf91d7f62a Mon Sep 17 00:00:00 2001
From: Abhishek Pandey <91930405+bird-03@users.noreply.github.com>
Date: Mon, 6 Oct 2025 00:33:21 +0530
Subject: [PATCH 1/2] Create IdentifyInactiveGrp.js

This schedule script will execute monthly, weekly or bi-weekly as frequency is scheduled to identify all the groups that are not referenced in any Task(INC/PRD/CHG/RITM) in last 6 month and mark them INACTIVE.

This activity has been carried out as cleanup activity for groups that are not in use and consuming license role
---
 .../IdentifyInactiveGrp.js                    | 45 +++++++++++++++++++
 1 file changed, 45 insertions(+)
 create mode 100644 Server-Side Components/Scheduled Job/inactiveGroupCleanup/IdentifyInactiveGrp.js

diff --git a/Server-Side Components/Scheduled Job/inactiveGroupCleanup/IdentifyInactiveGrp.js b/Server-Side Components/Scheduled Job/inactiveGroupCleanup/IdentifyInactiveGrp.js
new file mode 100644
index 0000000000..7e9ae98ebc
--- /dev/null
+++ b/Server-Side Components/Scheduled Job/inactiveGroupCleanup/IdentifyInactiveGrp.js	
@@ -0,0 +1,45 @@
+var sixMonthsAgo = new GlideDateTime();
+sixMonthsAgo.addMonthsUTC(-6);
+
+var inactiveGroups = [];
+
+var grGroups = new GlideRecord('sys_user_group');
+grGroups.addInactiveQuery(); // To find all groups that are Active = False in sys_user_group table
+grGroups.addActiveQuery(); // To find all groups that are Active = True in sys_user_group table
+grGroups.query();
+
+while (grGroups.next()) {
+    var groupSysId = grGroups.getValue('sys_id');
+    var groupName = grGroups.getValue('name');
+
+    // Check if the group has any task assigned in the last 6 months
+    var taskCheck = new GlideAggregate('task');
+    taskCheck.addQuery('assignment_group', groupSysId); //filter to only include tasks where the assignment group matches the current group's sys_id.
+    taskCheck.addQuery('sys_created_on', '>', sixMonthsAgo); //filter to only include tasks that were created after the date 6 months ago.
+    taskCheck.addAggregate('COUNT');
+    taskCheck.query();
+
+//If the count is greater than 0, the group has task activity, so it's not inactive.
+
+    var isInactive = true;
+    if (taskCheck.next()) {
+        var count = parseInt(taskCheck.getAggregate('COUNT'), 10);
+        if (count > 0) {
+            isInactive = false;
+        }
+    }
+
+    // Add only unique group names
+    if (isInactive && inactiveGroups.indexOf(groupName) === -1) {
+        inactiveGroups.push(groupName);
+    }
+}
+
+// Output all inactive group names as a comma-separated string
+
+if (inactiveGroups.length > 0) {
+    var groupArrayString = '["' + inactiveGroups.join('", "') + '"]';
+    gs.log('Inactive groups (last 6 months) as array: ' + groupArrayString);
+} else {
+    gs.log('No inactive groups found in the last 6 months.');
+}

From 2e3f11a0eb9c855ac0c2e17b7402237c06918d47 Mon Sep 17 00:00:00 2001
From: Abhishek Pandey <91930405+bird-03@users.noreply.github.com>
Date: Mon, 6 Oct 2025 00:39:13 +0530
Subject: [PATCH 2/2] Create README.md

This schedule script will execute monthly, weekly or bi-weekly as frequency is scheduled to identify all the groups that are not referenced in any Task(INC/PRD/CHG/RITM) past 6 months for analysis and inactivate them after analysis

What it does and how it can add value ?
 - Find out the groups that are inactive and not updated in last 6 months. Get the group names as a comma seprated array
 - Check if the group has any task assigned in the last 6 months (tasks that were created after the date 6 months ago.)
 - Get the list as Output of all inactive group names as a comma-separated string

Benifits:
This activity has been carried out as cleanup activity for groups that are not in use and consuming license role
---
 .../Scheduled Job/inactiveGroupCleanup/README.md         | 9 +++++++++
 1 file changed, 9 insertions(+)
 create mode 100644 Server-Side Components/Scheduled Job/inactiveGroupCleanup/README.md

diff --git a/Server-Side Components/Scheduled Job/inactiveGroupCleanup/README.md b/Server-Side Components/Scheduled Job/inactiveGroupCleanup/README.md
new file mode 100644
index 0000000000..0c906dee06
--- /dev/null
+++ b/Server-Side Components/Scheduled Job/inactiveGroupCleanup/README.md	
@@ -0,0 +1,9 @@
+This schedule script will execute monthly, weekly or bi-weekly as frequency is scheduled to identify all the groups that are not referenced in any Task(INC/PRD/CHG/RITM) past 6 months for analysis and inactivate them after analysis
+
+What it does and how it can add value ?
+ - Find out the groups that are inactive and not updated in last 6 months. Get the group names as a comma seprated array 
+ - Check if the group has any task assigned in the last 6 months (tasks that were created after the date 6 months ago.)
+ - Get the list as Output of all inactive group names as a comma-separated string
+
+Benifits:
+This activity has been carried out as cleanup activity for groups that are not in use and consuming license role